Private Group Events

GTD Does Private Group Events

- ONE STOP SHOPPING -

Everything you need to set up a GTD event for your group is on this link.

10 EASY STEPS TO OUTFIT YOUR GROUP WITH A PRIVATE EVENT BY GTD

STEP 1:	PICK AN EVENT
STEP 2:	FAST TRACK EVENT PLANNER
STEP 3:	PHONE CONFERENCE
STEP 4:	EVENT CONTRACT
STEP 5:	GROUP REGISTRATION FEE

STEP 6:	GROUP EVENT PACKET
STEP 7:	WAIVERS
STEP 8:	TRIP ORGANIZER
STEP 9:	INDIVIDUAL PARTICIPANT FEES
STEP 10:	SHOW UP

- Step By Step Details Below -

[1] PICK AN EVENT FOR YOUR GROUP

GTD offers 6 Programs to choose from. Click the links below to read about each Program including pricing, seasonal availability, location and activities offered. Once you find the Program that best fits your needs go to STEP 2 and complete a FAST TRACK EVENT PLANNER for that type of event.

PROGRAM 1: Mission Trips (8-14 Day Mission Trips to Costa Rica)

PROGRAM 2: Adventure Trips (5 Day Adventure Trips to GA, TN, & NC)

PROGRAM 3: Retreats (1-4 Day Overnight Island & Wilderness Retreats to the Gulf Coast & central FL)

PROGRAM 4: Day Trips (Half-Day & MEGA-Day Local Events in the Tampa Bay area & central FL)

PROGRAM 5: Team Synergy (Half & Full Day Team Building Events in the Tampa Bay area & central FL)

PROGRAM 6: Exertion Events (Physical Fitness Events in the Tampa Bay area & central FL)

[2] FAST TRACK EVENT PLANNER (PDF Format)

GTD's FAST TRACK EVENT PLANNER allows you to custom build your event in about 10 minutes. All you do is click on the appropriate link below, fill in the blanks and email (or fax, or mail) the form to us. It's that easy! The FAST TRACK form is only 1 page long broken down into 5 easy steps. In order to email the form to GTD you must click on the "SUBMIT BY EMAIL" button found in the top right corner of the form. Forms can also be printed & faxed or mailed to our office. You can also call the GTD Office (727-394-9483 or 1-888-697-2479) and do your FAST TRACK over the phone! NOTE: It's impossible to save a completed FAST TRACK form to your computer... Adobe will only allow you to save a blank form! You should always print a copy for your records. You must have Adobe Acrobat on your computer in order to complete a FAST TRACK. After submitting your completed Fast Track we will contact you to discuss your event... go to STEP 3.

FAST TRACK - Mission Trips

FAST TRACK - Adventure Trips

FAST TRACK - Retreats

FAST TRACK - Day Trips

FAST TRACK - Team Synergy

FAST TRACK - Exertion Events

[3] PHONE CONFERENCE

After we receive your completed FAST TRACK we will contact you by phone to review your event & discuss the details. Go to STEP 4.

Please allow up to 7 days for us to call you about your group event (due to the nature of our ministry we are often on adventures throughout the southeast US & Costa Rica).

[4] EVENT CONTRACT

Once we complete the phone conference we will prepare an Event Contract for you to sign & return back to our office along with your Group Registration Fee. Go to STEP 5.

Event Contracts are generated in the GTD Office and will be emailed (or mailed) to you for your approval.

[5] GROUP REGISTRATION FEE [Pay Online Here]

A Registration Fee reserves your group event on our calendar. It allows us to begin investing resources and labor into the planning of your event. Registration Fees are non-refundable. Registration Fees are per group per event (not per person!!!) and are separate from the Individual Participant Fees we charge for the event. Registration Fees are due within 1 week of the date of the contract and can be paid securely online with a credit or debit card (there is a small fee for this service) OR with a check thru the mail or in-person. After paying your Registration Fee go to STEP 6.

Mission Trips (Registration Fee: $250 Per Group Event)

Adventure Trips (Registration Fee: $250 Per Group Event)

Retreats (Registration Fee: $100 Per Group Event)

Day Trips (Registration Fee: $50 Per Group Event)

Team Synergy (Registration Fee: $50 Per Group Event)

Exertion Events (Registration Fee: $100 Per Group Event)

[6] GROUP EVENT PACKET (GEP) (PDF Format)

The next step is to get your Group Event Packet (GEP). The Group Event Packet will help you prepare and promote your event. It gives you needed information such as a trip summary, packing checklist, trip flyer, sign-up sheet, etc that you can hand out (or email) to your group. Packets are available below online or thru the mail (please call the GTD Office if you would rather receive your GEP in the mail). Go to STEP 7.

GEP - Mission Trips (Group Event Packet)

GEP - Adventure Trips (Group Event Packet)

GEP - Retreats: [Forest Retreats] [Island Retreats] (Group Event Packet)

GEP - Day Trips (Group Event Packet)

GEP - Team Synergy (Group Event Packet)

GEP - Exertion Events (Group Event Packet)

[7] WAIVERS!!!

Recreation and outdoor adventures have serious inherent risks! Serious injury or even death may result from any activity provided by GTD or other outfitters!

GTD requires every Participant to read through, consider the possible consequences, voluntarily accept the conditions of and sign GTD Waiver 1 prior to participating in any GTD Event. Any Participant under the age of 18 years old is required to have their parent/guardian also sign the waiver. In addition, if you have chosen an activity that will be supplied through a third party outfitter (such as white water rafting) your group will be required to sign all applicable waivers. Upon completion go to STEP 8.

GTD Waiver 1 (mandatory for all participants)

Additional Waivers (if applicable)

[8] TRIP ORGANIZER

As we get within one month of your event you will receive via email a 1 page trip information sheet called a Trip Organizer. The Trip Organizer will have all of the specific information such as daily agenda, trip menu, addresses & contact info of all activity destinations, local emergency contacts and much more. Go to STEP 9.

Trip Organizers are generated in the GTD Office and emailed (or mailed) to you within one month of your event.

[9] INDIVIDUAL PARTICIPANT FEES [Pay Online Here]

Individual Participant Fees (IPF) are what each person pays to go on the event. Our IPF's are inexpensive for what we provide (including 24/7 full time guides who lead the event with you). A minimum of 25% installments must be received as outlined in your Contract (see Step 4). We require all final payments be made one month prior to the starting date of your event. Individual Participant Fees can be paid securely online with a credit or debit card (there is a fee for this service) OR with a check thru the mail or in person. All payments are non-refundable, but credits may be issued if a cancellation is unavoidable. Go to STEP 10.

Mission Trips (Starting at $750 per person + airfare)

Adventure Trips (Starting at $175 per person)

Retreats (Starting at $79 per person)

Day Trips (Starting at $20 per person)

Team Synergy (Starting at $400 per group for up to 20 people)

Exertion Events (We have to prepare a per person quote for each event)

[10] SHOW UP =) ...GET DRIVING DIRECTIONS

Many of the locations we use can be difficult to find with the average mapping software. For this reason we have created our own maps & directions to help you find your adventure destination. In most cases you will need to use mapping software to get to the nearest city of your destination and then follow our map the rest of the way. DISCLAIMER: We are not professional map makers. We can not guarantee that you will not get lost or be involved in an accident while using our maps & directions. Our maps are our attempt to help you reach your destination, but due to human fallibility mistakes can happen while creating directions & maps. Use at your own risk!!

FOLLOW THIS LINK TO OUR MAP PAGE: GTD Maps & Directions

ADDITIONAL RESOURCES

Waivers (mandatory for all participants)

Additional Checklist (need your checklist in a text format? no problem... follow this link)

Promotional Online Videos (email video link to your group & post a video on your website)

Promotional Poster (adventure trip mini poster)

Photo Albums (see pictures from former events & use to promote your upcoming event)

mission trips
day trips
adventure trips
team synergy
retreats
exertion events
CLICK EACH PROGRAM TO READ MORE DETAILS



Way better than energy drinks!

GTD Participation Since 1996
Events: 300+	Participants: 7000+